Make ChatGPT, Claude or Gemini know your business
A free prompt that teaches the AI your prices, your hours and how you talk to customers. About 10 minutes. No tech skills needed.
Free, about 10 minutes
Get the free Business Brain prompt
Paste it into a chat. It asks you a few easy questions about your business, then writes three short notes for you: your business profile, your tone of voice and your house rules. Save them once and the AI uses them every time.
You're in. Here is your free prompt.
The PDF has the prompt and a one-page guide. The text file is the prompt on its own, ready to copy and paste.
Download the PDF Plain text version
Want all six notes, setup guides and 10 ready-made jobs? The full kit is US$19.
What changes, in one example
A customer asks: "Hi, can you give me a quote to fix a leaking kitchen tap?"
Before: AI that knows nothing about you
"Thank you so much for reaching out! We would be absolutely delighted to help with all of your plumbing needs. Our team of highly skilled professionals is committed to exceptional service. Please send us more details and we will get back to you with a competitive quote!"
After: AI with your business brain
"Hi, thanks for getting in touch. Our call-out is $95 and covers the first half hour, which is usually enough for a tap. I can come Thursday morning or Friday after 2pm. Which suits you? Cheers, Dave"
A made-up example to show the idea. Dave and his prices are not real. Your replies use your own details, and you always check a draft before you send it.
Every chat with ChatGPT, Claude or Gemini starts from nothing. It does not know your prices, your hours, how you talk to customers or what you never promise. So you explain it all again, or you get a reply that sounds nothing like you.
How it works
- Answer a few questions. The prompt does the asking. You just type the way you would talk to a new staff member.
- Save the notes once. Put them in a ChatGPT or Claude project, or a Gemini skill. The guide shows you where to click.
- Ask for the everyday jobs. Replies to enquiries, quotes, social posts and polite reminders now come out in your voice, with your prices and your rules.
The AI still only writes drafts. You read them, fix anything, and you send them.
Good for
Cafes, tradies, salons, cleaners, coaches, consultants, shops and sole traders. Anyone who writes the same kinds of messages every week. No technical skills needed and the free plans of ChatGPT, Claude and Gemini all work.
Want the full set?
The Business Brain Kit
The free prompt covers the basics. The kit sets up the whole thing and gives you jobs to use it for.
- A longer setup prompt that fills in six brain files: business profile, tone of voice, house rules, FAQ and policies, customer notes and a decisions log
- Six templates with worked examples
- Click-by-click setup guides for ChatGPT, Claude and Gemini
- 10 starter jobs: enquiry replies, quotes, social posts, invoice reminders, review replies, complaints, booking confirmations and more
- A 5-minute quarterly refresh prompt to keep it current
- A PDF of everything, plus Word and plain text copies of every file
US$19
One payment. Instant download.
Questions
Do I need to be good with computers?
No. If you can copy, paste and answer questions in a chat, you can do this. The guides show each click.
Which AI does it work with?
ChatGPT, Claude and Gemini, including their free plans. Projects and skills have some limits on free plans, such as how many files you can add. The guides explain them.
What is a "business brain"?
A few short notes about your business, saved where the AI reads them every time: who you are, what you charge, how you sound and what you never say. Nothing more mysterious than that.
Is my information safe?
Your notes stay in your own ChatGPT, Claude or Gemini account. We never see them. Keep passwords, bank details and customers' private details out of your notes, and check each AI's privacy settings.
Will the AI send messages for me?
No. It writes drafts. You check them and send them yourself.
What is the difference between the free prompt and the kit?
The free prompt writes three notes. The kit writes six, adds templates, setup guides for all three AIs, 10 ready-made jobs and a refresh prompt.
Who do I ask if I get stuck?
Email hello@vibemast.com.